No matter what type of corporate event you are planning, whether it is an industry networking event, a product launch, a worker’s convention, or something else entirely, there is undoubtedly an immense amount of pressure to ensure that things go smoothly.
But, how on earth can you guarantee that?
Well, you let the professionals work their magic.
Read on to discover the top three reasons to hire an event management company for your company event.
1. An event management company knows what they are doing.
Too many companies think that on top of day-to-day operations, they are also going to be able to pull off organizing a memorable event. Unfortunately, that usually isn’t the case. Even if the event goes to plan, the level of organization required creates a significant strain on those who are wrapped up in the preparation.
By working with an event management company, you are choosing to work with professionals whose day-to-day work revolves around researching and forming relationships within the event industry. This means that they already know who in the area provides the best event services, from florists to MCs, from caterers to transportation providers, and anything else you may need.
Instead of having an in-house team weed through potential options, save yourself time and resources (that could be better spent developing your business) and work with those who specialize in corporate event management.
2. An event management company remembers the budget.
There is a perception that working with a professional event management company is going to drastically increase the cost of putting on your event. However, that couldn’t be farther from the truth.
In reality, working with professionals means guaranteeing that your spending remains on track because once you have told an event planner your budget, that is where they will cap the spending.
One of the biggest challenges for amateur event planners is knowing where to splurge and where to save, and maintaining enough self-discipline not to overspend. It is harder than it sounds, particularly when you don’t have much extra time to dedicate to the project!
Opting to work with a professional event planner means taking advantage of the discounts they receive from vendors with whom they have a relationship. It means knowing that all the expenditures will be recorded in a systematic and organized manner.
It means hosting an incredible event while not wasting money.
3. An event management company knows how to prevent disasters.
The last thing you want when hosting a company event is for disaster to strike. Unfortunately, if you have never hosted an event before or don’t have much experience, then you are probably unable to foresee a looming issue, or you don’t have the know-how to quickly get to work on making it right.
For this reason alone, working with an event management company can save you much stress as they are fully equipped to handle impending disasters. After all, they have probably dealt with the exact issue (or one very similar) in the past. While keeping your vision for the event in mind, event planners will be able to make the right last-minute decisions to keep things moving — something you probably can’t do yourself.
Whether you run into issues with the caterers, your sound system decides to stop working, or you realize at the last moment that the time needs to be adjusted or the guest list needs to be expanded, professional event planners will be there to make the changes and ensure the event goes as smoothly as possible.
Now that is a relief!
More than just easing the logistics, working with an event management company means that you get to savor the moment and enjoy yourself. There is no reason why a firm’s event needs to be a burden on workers; instead, your best option is to speak with event management companies in your location to start planning the event of your dreams.
Have you ever used an event management company for a corporate event? Why or why not? Let us know your thoughts and experiences in the comments below!
Charlotte Manzi is the Creative & Project Director at BlueInk Event Management in Dubai. Launched in 2012, BlueInk provides its clients with bespoke, best-in-class event management services. The team’s pursuit of going beyond satisfaction enables them to advise, manage and execute extraordinary experiences that are exceptional and unforgettable.